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Education Event Management Software

for educational organisations

Universities, TAFEs, tertiary schools, private schools, and other education departments.

Australian universities, schools, colleges and other educational organisations use Swift Digital for their chosen school event management software to run and manage successful online and offline events of all sizes for their parents and students to attend.

Customise and automate your academic, social or cultural events: more registrations & fewer headaches with our event planner education software.

Swift Digital is your all-in-one event management school software.

From invite to check-in, you’ll have a beautifully branded and seamless event registration process.

See all this and more in action. Schedule a demo to see how our event management software for education can help you…

Download Brochure


Develop a thriving knowledge community by hosting more events


Fewer double bookings and costly data entry errors


Customise email campaigns to promote events


Easily manage invoicing and payment


Increase interest and registrations


Gather feedback to improve your next event

86% of event marketers believe that event management school software can have a major positive impact on the success of their events.

Small group event

Why Swift Digital?

We’re Australia’s leading school event management software and marketing automation software company.

Education event management software is part of our all-in-one marketing automation platform that does it all for you: as well as education event management, it takes care of email marketing, online surveys, landing pages, mobile marketing, and more.

Looking after some of Australia’s largest organisations in education, government, banking and finances, and legal/accounting, we supply event management software for any industry sector.

Your data is safe with us!

All our data servers are located in Australia and we are fully compliant with Australian anti-spam and privacy laws.

We have numerous departments managing their contact lists and email campaigns in Swift Digital’s school event management system, and event platform has exceeded our expectations in what we’re able to accomplish. Swift Digital has built in many event functions to help save time and keep communications on brand. It works better than any bespoke system we’ve ever used.

The University of Melbourne

Some impressive statistics


Events Created




Payments Processed

Packed to the rafters with education event management features

Event statuses

Event statuses for: registered, declined, cancelled, wait list, paid/unpaid, staff.

Email templates

Create and send emails and see: bounces, opens, clicks and more.

SMS communications

Send SMS reminders, venue change alerts, or any other notifications.

Add guest functionality

Allow guests, and even set a maximum guest limit.

Payment gateway integration

Run paid events. Funds are sent directly to your bank account.

Print name labels

Print name tags/labels to provide to your guests on arrival.

Guest cancellations

Allow guests to cancel their registration should they no longer be able to attend.

Capacity limits

Set an event capacity, and allow users to join a ‘wait list’ when reached.

Exclusive invitations

Only allow people whom you’ve invited to register.

Overbook/wait list

Allow registrants to join a ‘wait list’ if the event becomes full.

Event microsites

Build microsites to advertise and promote your event and event details.

Event app and bar codes

Use our iOS event app and QR codes to scan or quickly mark attendance.
The University of Melbourne - Email Template
The University of Sydney - Email Template
The King's School - Email Template

Who's it for?

Does your university, college, or other educational establishment lack a coherent system for promoting and administering academic, cultural, or social events?

Are you in need of a better rate of registrations at the events you organise?

Maybe you’re too busy with other marketing campaigns to fully explore the benefits of events and what they can bring to your university, college, or school?

Event management software for education can help you solve all this…

Make more of an impact with your events by:

  • Personalizing email invites to your target audience

  • Building your own customized, easy-to-use registration forms

  • Managing registrants and cancellations efficiently – without mistakes

  • Adding guest functionality and wait lists

  • Printing name labels

  • Sending out SMS reminders and notifications

  • Monitoring event statuses more effectively (registered, declined, cancelled, paid/unpaid, etc.)

  • Invoice and payment management using a payment gateway

  • Marking event attendance using our mobile event app and QR codes

  • Gathering feedback after the event


School event management automation: More successful events with less time and effort

How do you ensure that your event is promoted to the right people, optimised for the maximum amount of registrations, administered without errors, and ultimately – a resounding success?
You automate as much of the work as possible.

Our education event management software for universities, colleges, schools, and other educational establishments ensures that you have maximum reach and impact – with the minimum of demand on your precious time.

Promote and automate!

Date Triggers

Send automated emails and SMS messages based on dates

  • One month before event, send ‘Invitation’
  • Two weeks before event, send ‘Reminder to register’
  • Three days before event, send ‘Reminder to attend’
  • One day before event, send SMS reminder
  • One hour after event, send ‘Thanks for attending’
  • One day after event, send ‘Sorry we missed you’

Behavioural Triggers

Send automated emails and SMS messages based on behaviour

If “Invitation” email is unopened

Send “Invitation” SMS

Build User Journeys

Build user journeys with unlimited paths, actions, and milestones

  • Build unlimited paths with various triggers to send email and SMS campaigns.
  • Set triggers to occur at any variable, from immediately to hundreds of days later.
  • Assign data conditions to triggers that must be met for campaigns to be sent.
  • Run, pause, edit, and clone campaign journeys at any time.

Need more than event management?

If a school event management software is just one of your needs, many more marketing solutions for educational organisations are covered by the Swift Digital platform.

We also provide comprehensive tools for: email marketing, landing pages, surveys, SMS, automation, engagement scoring, and more.

These tools all integrate seamlessly with your CRM software.

Your marketing campaigns can be handled from one central, secure hub, managed by data servers right here in Australia!

If necessary, this will be covered in our initial discussion – and each tool can be included in your demo.

Learn more: Event Management

Email Marketing

Effortlessly create stunning emails, newsletters and campaigns using our drag-and-drop email builder.

Landing Pages

Build web pages like you build emails. Create forms to capture leads and contacts.


Create simple or complex surveys using over a dozen question types and branching logic.

Mobile and SMS

Send personalised messages to your contacts and monitor replies.


Create user journeys and assign actions to occur based on milestones, dates, and behaviours.

Engagement Scoring

See who’s engaged and who’s not and target campaigns accordingly.

Frequently Asked Questions About Swift Digital's Educational Institute Event Management Software

What is education event management software?

An education event management system is a solution to facilitate the planning of an event. An education event management system can create and manage event invitations, tickets and confirmations, event payments and overall event marketing and management, including attendee check-in, attendee engagement and the creation of event landing pages.

Why would my school / educational organisation need event management software?

Your school or education is managing hundreds, potentially thousands of students on regular days, which is a tough gig already; now imagine throwing in parents, other guests, activities, transport and much more. An education event management software like Swift Digital would easily help manage this! Event planner education and school communication platforms are key to a successful event. 

How does Swift Digital's educational institute event management software integrate with other tools?

Swift Digital Platform offers a wide range of versatile, easy-to-use and highly customisable tools to meet the specific needs of different organisations. Some of the key tools offered by Swift Digital Platform are: 

  • Education Marketing Automation: With Swift Digital Platform’s marketing automation tools, schools, universities and colleges can streamline their marketing efforts and improve the effectiveness of their campaigns. These tools include lead scoring, drip campaigns, and personalised content to help organisations reach their target audience more effectively.
  • Education Event Management Software: Swift Digital Platform event management software and event management tools make it easy for organisations to plan, manage, and promote school events. These tools include event registration, ticketing, reminders, and post-event surveys to help organisations get the most out of their events.
  • Email Marketing for Educational Institutions: Swift Digital Platform’s email marketing tools provide educational institutions like universities and schools with the ability to design and send responsive emails to stakeholders, students and internal staff. These tools include email templates, A/B testing, and real-time analytics to help organisations measure the success of their campaigns.
  • SMS Marketing for Schools: Swift Digital Platform’s SMS tools enable organisations to send personalised text messages to students, teachers and parents. The SMS tool can be used in times of emergency when the need to broadcast an important message is vital. These tools include SMS templates, personalisation options, and real-time analytics
  • Surveys: Swift Digital Platform’s survey tools enable schools and educational institutions to design and send custom surveys. This could be used to gain parent and student feedback. These tools include various question types, skip logic, and reporting options to help organisations get the feedback they need to make informed decisions.

What skills are needed for educational institute event management?

To succeed in education and school institute event management, you need these event management skills:

  1. Organisational skills
  2. Communication
  3. Budgeting
  4. Creativity/Eye for detail
  5. Technology Adoptor

The best education event managers have detailed planning documentation, step-by-step checklists and event management automation software to help them successfully plan and organise a school event.

What's next?

1. Click ‘Get Started’
2. Fill out the form to submit a request
3. We’ll be in touch to help

Get Started

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